Who is responsible
The Workflow Ops (Workflow Ops Lab) is a project operated by Vicente Martínez Sánchez, based in Spain. Vicente Martínez Sánchez is the controller responsible for the personal data described here. Contact: contact@theworkflowops.com.
When you visit this website
Vercel hosts this site and may process technical request data such as IP address, browser information, requested pages and timestamps to deliver and protect it. Our legitimate interest is to operate a reliable, secure website. We do not install advertising pixels or analytics scripts. The workflow illustration uses fictional data in your browser and does not collect client briefs.
When you subscribe
We collect your email address and subscription records, including signup and confirmation information, to send the Client Intake Starter and occasional Workflow Ops Lab workflow and product updates. The legal basis is your consent. EmailOctopus handles the form, double opt-in confirmation, subscriber records, delivery, bounces and unsubscribes on our behalf. Providing an email is optional; the starter is also available as a direct download.
The signup page loads EmailOctopus and Google reCAPTCHA to operate the form and limit abuse. These services may receive technical information about your device and connection. See EmailOctopus privacy information and Google’s Privacy Policy. No optional marketing cookies are added by Workflow Ops Lab.
We have disabled open and click tracking in the starter delivery automation. Delivery status, confirmation and unsubscribe events are still processed. We do not sell subscriber details, make automated decisions with legal effects or use your email for unrelated brands.
When you contact us
Your email address, message and any information you choose to include are processed to respond to your request. Our legitimate interest is to answer product and privacy enquiries. Hostalia forwards messages sent to our contact address to a Google Gmail inbox. Avoid sending passwords, credentials or sensitive client information.
Providers and international processing
Our providers are Vercel for hosting, EmailOctopus for subscriptions and email delivery, Hostalia for domain and contact-email forwarding, and Google for Gmail and reCAPTCHA. Their infrastructure and subprocessors may process data outside your country, including outside the European Economic Area. Applicable provider arrangements may rely on adequacy decisions or standard contractual clauses where required. Contact us for details about the safeguards applicable to your data.
How long we keep information
We keep an active subscription while you want to receive our emails. After you unsubscribe, we stop marketing messages and retain only records needed to honour your choice, demonstrate consent or meet legal obligations. Contact messages are kept for as long as necessary to handle the enquiry and any related obligations. Technical logs and backups follow the relevant providers’ retention settings. You can ask us to review or delete data that is no longer needed.
Your choices and rights
Use the unsubscribe link in any marketing email, or contact us to withdraw consent. Withdrawal does not affect the lawfulness of earlier processing. You may request access, correction, erasure, restriction or portability of your data, and object to processing based on legitimate interests, subject to the applicable conditions. We may need to verify your identity before responding.
You can lodge a complaint with your local data protection authority. In Spain, this is the Agencia Española de Protección de Datos (AEPD).
About the downloadable workflows
The templates run in your own accounts. We do not receive the briefs or spreadsheet content you process with them. You are responsible for your own credentials, access permissions, notices and data retention when configuring a template.